Now that we have had Archives 101 for this week, I'd like to introduce you to one of our newest collections: The Doernbecher Image Collection
This fantastic collection of images comes to us from the Doernbecher Children's Hospital Foundation (DCHF) and was transferred to us by Mallory Tyler, Assistant Director of Annual Programs for the DCHF. The collection includes scrapbooks, photo packets, slides, prints and some electronic media.
|Scrapbooks: Circus on the Hill 1999 and 2000|
-Scrapbook, Circus on the Hill, Sept. 29, 2000
-Binder, Prints, Chair Endowments, 2006-2009
-Photo album, Circus on the Hill, Sept. 1999
-Folder, Prints of Endowments, events and charities, circa 2000s
-Folder, DCHF, Endowments, Undated
-Loose stack of images, Friends of Doernbecher, 4x6 prints, undated
-DV Cassette, DCH, 2007
-10 Slides, Kids Making Miracles
-Compact Flash Card, contents unknown
-Shoebox of 4x6 prints, DCH, 1995-1997?
-6 packets of Foundation images, 4x6
-8 packets of Circus on the Hill images, 4x6
-1 packet of Take Me Out to the Ballgame images, 4x6
-1 packet of Radio-a-thon images, 4x6, 2002
|Labeled photo packets*|
The biggest challenges for processing this collections will be adding formal names of people found in the images and migrating the information off of the electronic media. Adding formal names will happen when we process the collection, rehouse the materials into archival boxes, sleeves and folders and produce a finding aid. Using Archivist's Toolkit we will be able to add in the names of the individuals found in the images and typically we include that information on the back of the image (as long as it does not damage, deform or degrade the content of the image).
The migration of electronic media is another matter. Typically, we analyze the current format and technical equipment needed to transfer the format from the media to a server, NAS (network attached storage) or an intermediary drive of some sort (we use a partitioned drive on network attached storage). Once we transfer the original format we make the decision to preserve the format as-is (if the format is stable, open source or well-documented) or we migrate material to a more open format for long term preservation. Depending on what we find that could literally be anything, but as a general rule most text documents (think .doc, .docx, .xls, etc.) are converted to an archival standard for PDF, called PDF/A. The most stable image formats are currently TIFF(.tif) and JPEG (.jpg). Audio is trickier and audiovisual still trickier. There are arguments over whether .wav or .flac is a better preservation standard for audio and for A/V we have to deal with OS-dependant issues like Quicktime .mov being an uncompressed standard, but less flexible or using .avi, which is also uncompressed.
Back to the collection. The Doernbecher Image Collection is in our hands and open for research, feel free to inquire.
All the best,
*If you want an archivist's eternal gratitude, label your photo packets (with dates, and names, but we'll take a general topic too, just add something)!
**Not a real quote.